Executive Assistant


Position: Executive Assistant, The Chicago Metamorphosis Orchestra Project (ChiMOP)

Status: Part-time, 20 hours per week, 40 weeks per year

Reports to: Executive Director

Communicates with: Program Director, Teaching Artists, School administration, Parents, Community Partners, and other staff as organization grows

Salary: Commensurate with experience

Position Summary:

The Executive Assistant shall serve as the liaison between the Executive Director, Teaching Artist Staff, Community Partners, and Parents as well as execute all necessary administrative tasks to best carry out the mission and strategic plan of the organization as set forth by the ChiMOP Board of Directors. The Executive Assistant shall help provide leadership and management of all program initiatives implemented by ChiMOP.

Key Responsibilities:

  • Work with Executive Director on all logistical matters, such as schedules, room assignments, attendance records, photocopy and other office needs, letters to be sent home, publicity, marketing, PR, etc.
  • Communicate regularly with all parents/guardians
  • Translate copy from English to Spanish
  • Work with Executive Director to implement recruiting procedures for all ChiMOP programs
  • Coordinate program registration 
  • Work closely with Executive Director to execute fundraising initiatives
  • Consistently maintain and update inventory and contact info for staff, students, parents, and community partners
  • Consistently maintain and update calendars and schedules
  • Work with Executive Director to consistently maintain and update the organization’s website
  • Coordinate and manage parent volunteers
  • Perform other duties as assigned by the Executive Director 


Position Requirements:

  • Professional experience in arts, education, or social service organizations, and a 4-year undergraduate degree
  • Excellent verbal and written communication skills with demonstrable ability to effectively facilitate meetings, present publicly, and provide professional and appropriate information in written materials and other media
  • Familiarity with standard desktop computer applications, excellent time management and organizational skills
  • Ability to work effectively with diverse personalities and populations (including socio-economically challenged children and families) and work cooperatively in a small, open workplace environment
  • Valid driver’s license and acceptable driving record, successfully pass criminal background check
  • Strong musical knowledge preferred
  • Prior experience in start-up non-profit organizations preferred
  • Bilingual fluency in Spanish strongly preferred 


Send resume and cover letter to thomas@ChiMOP.org 

Open- November 1, 2019- November 15, 2019